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Administrative Assistant in Decatur, GA at Bimbo Bakeries USA

Date Posted: 6/11/2022

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Decatur, GA
  • Job Type:
  • Experience:
    1-3 years
  • Date Posted:
    6/11/2022
  • Job ID:
    req28921

Job Description

Have you ever enjoyed Arnold®, Brownberry® or Oroweat® bread? A Thomas’® English muffin or bagel? Or perhaps snacked on a Sara Lee®, Entenmann’s® or Marinela® cake or donut? If the answer is yes, then you know Bimbo Bakeries USA!

Bimbo Bakeries USA is part of Grupo Bimbo, the world’s largest baking company with operations in 33 countries. Bimbo Bakeries USA (BBU) employs 20,000 associates across the U.S. in bakeries, sales centers, corporate offices and on sales routes to ensure our consumers have the freshest products to feed their families at every meal. But our associates come to work for much more – the chance to feed their own lives through exciting work that offers the opportunity to make a real difference in their professional and personal lives every day.

Position Summary:  

#LI-MI1 

Under general supervision, this position provides a wide variety of complex administrative and staff support services to the Plant Manager, Human Relations Manager and other department mangers as needed. The purpose of this position is to enhance plant effectiveness through the use of appropriate procedures and systems.  

Key Job Responsibilities: Principal Responsibilities include, but are not limited to: 

    • Assembling and analyzing information and data from a wide variety of sources. 
    • Preparing reports, manuals, agenda, correspondences and memoranda. Producing graphics for presentation. 
      • Answering mail and inquiries on own initiative, following up with other departments to ensure that requests are carried out. 

      • Answering telephone calls, tactfully handling inquiries and/or transferring calls to appropriate party. 

      • Arranging and making notifications of appointments and travel reservations and arrangements. 

      • Performing a wide variety of administrative and clerical duties, including taking dictation and transcribing notes for letters, memos and reports. 

      • Preparing materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and statistical data, and which combine materials from several sources. 

      • Assist Plant Manager and Human Relations Manager in administering programs, projects and processes specific to the operating unit. 

      • Research and analyzes data for Plant Manager and Human Relations Manager, and helps to maintain records. 

      • Supports Accounting functions as necessary by performing duties such as: reconciliation of receipts, ordering supplies, etc.  

      • Promotes a strong teamwork environment. Flexibility and ability to multi-task are key as Associate is expected to have the ability to work in a variety of positions. 

      • Actively practices good safety procedures; has the ability to understand and follow established safety procedures. 

      • Provide support in areas such as recruitment and staffing. 

      • Process a variety of confidential forms, may process enrollment, and pay changes, informational and other pre-employment screening information. 

      • Assists in maintaining personnel records. 

      • Ensures the completion of  Payroll Authorization forms for all relevant changes and forwards them to the Human Relations Manager 

      • Forward address changes, direct deposit forms, etc., to appropriate departments 

      • Assists in supporting issues for employees, or labor relations, compensation, benefits applications, employment opportunities and affirmative action. 

      • Perform data entry into various software systems and other changes as needed. 

      • Assist in preparation of special projects such as Power Point presentations, skills development training, etc. 

      • Administer First Responder Training 

      • Manage safety shoe process 

    • Track Annual Safety Recognition program and administer accordingly 

    • Manage A&S & WC – Files, LD, LT, including Intelex  

    • Manage Personnel and Medical Files  

    • Hiring Process 

  • Communication w/candidates – schedule interviews & pre-employment screenings 

  • Greet candidates for interviews 

  • Orientation of new hires – sign forms as needed 

  • Fax forms to BCT & Corporate 

  • Enter info in all computer files & Kronos 

  • Take picture – post & e-mail for LO/TO 

  • All Postings – plant & corporate 

  • Manage Cintas uniforms 

  • Manage Door Security System, Digital Board & Phone System 

  • Assist with computer & phone issues 

  • UPS shipments & Certified Mail 

  • Manage & maintain printers/copiers and related supplies 

  • Benefits: 

  • Assist associates w/questions 

  • Manage display tray w/forms 

  • AE Committee Leader 

  • Coffee & Vending machines & stock lunchroom w/forks & spoons 

  • Keep all computer files updated – addresses, phone lists, etc. 

  • Schedule & manage Hearing Tests 

  • Other administrative support duties as assigned. 

Job Requirements

 
Education and Work History:   

 

  • High School Diploma required, some college preferred. 

  • Good organizational, communication, and interpersonal skills.  

  • 2-3 years of experience in an administrative assistant role, preferably in a manufacturing plant environment. 

  • Proficient with computers, including MS Office applications.

The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.  Reasonable accommodations may be requested to enable individuals with disabilities to perform the essential functions. 



Be a part of a company that is dedicated to protecting our planet:

  • All of our U.S. operations have been powered with 100% renewable electric energy since July 2019, with energy created through a Wind Farm backed by a Virtual Power Purchase Agreement with Invenergy
  • Bimbo Bakeries USA was named EPA ENERGY STAR Partner of the Year for the fourth year in a row for superior leadership, innovation and commitment to environmental protection through energy efficiency 
  • We have 18 ENERGY STAR® Certified facilities
  • Our Manufacturing operations divert greater than 95% of waste from landfill
  • Over 1500 of our vehicles utilize alternative fuel – propane, compressed natural gas, electric, or hybrid
  • Bimbo Bakeries USA has committed to 100% sustainable packaging across its portfolio by 2025. All product bags, pouches and wrappers are currently recyclable through Terracycle.

The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be requested to enable individuals with disabilities to perform the essential functions.

Bimbo Bakeries USA is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, disability, gender, age, national origin, sexual orientation, gender identity, marital status, pregnancy, veteran status, or any other classification protected by law. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, reassignment, layoff, discharge, education, training and all other working conditions. To further the principle of equal employment opportunity, Bimbo Bakeries USA has developed affirmative action plans for minorities and women, qualified individuals with disabilities, and Vietnam-era and special disabled veterans and other protected veterans.