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Administrative Assistant in Greenwich, CT at Bimbo Bakeries USA

Date Posted: 6/24/2020

Job Snapshot

Job Description

Have you ever enjoyed Arnold®, Brownberry® or Oroweat® bread? A Thomas’® English muffin or bagel? Or perhaps snacked on a Sara Lee®, Entenmann’s® or Marinela® cake or donut? If the answer is yes, then you know Bimbo Bakeries USA!

Bimbo Bakeries USA is part of Grupo Bimbo, the world’s largest baking company with operations in 32 countries. Bimbo Bakeries USA (“BBUSA”) includes BBUSA and its subsidiaries and affiliated entities, including, but not limited to, Wholesome Harvest Baking, East Balt, and Acelerada. BBUSA employs 20,000 associates across the U.S. in bakeries, sales centers, corporate offices and on sales routes to ensure our consumers have the freshest products to feed their families at every meal. But our associates come to work for much more – the chance to feed their own lives through exciting work that offers the opportunity to make a real difference in their professional and personal lives every day.

The Administrative Assistant provides support and services to the Plant Manager and Plant Operations Staff. The job duties include, but are not limited to:  calendar management, scheduling and planning of events and meetings, fielding and responding to general questions from the organization.

Key Job Responsibilities:

  • Responsible for bakery reception process: visitor entry, visitor log maintenance and visitor coordination to destination, etc.
  • Interface with various internal and external vendors, departments, visitors, staff, etc.
  • Provide direct support for Plant Manager and all Department Managers.
  • Provide general clerical and administrative support including answering phones, filing, preparation of mailings, communication, presentations, ordering supplies, coding and paying invoices, etc. as needed.
  • Book conference rooms for the Greenwich Plant, and Innovation Center
  • Arrange and set up meetings, including logistics, supplies and meals
  • Provide backup support for Payroll adjustments
  • Post weekly bakery schedules
  • Assist plant with questions/issues as needed
  • Administer perfect attendance process, and gift card ordering for the plant
  • Coordinate Annual hearing test associate scheduling and coordination
  • Administer Safety Shoe order / process
  • Administer donation requests
  • Coordinate annual flu shots
  • Assist with annual associate BBQ
  • Performs other duties as assigned 

Job Requirements

  • High school diploma is required, but a BS or AS degree is preferred.
  • Minimum 6+ years of administrative experience
  • Excellent communication and interpersonal skills.
  • Ability to interact with individuals at all levels within the organization
  • Ability to organize and plan meetings at all levels and all aspects
  • Professional demeanor and ability to maintain confidentiality
  • Ability to work independently and with minimum direction
  • Must be able to multi-task and prioritize needs of multiple individuals to ensure needs of all team members supported are met in a timely fashion
  • Must be proficient in Microsoft Office programs: Word, Excel and PowerPoint

Bimbo Bakeries USA is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, disability, gender, age, national origin, sexual orientation, gender identity, marital status, pregnancy, veteran status, or any other classification protected by law. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, reassignment, layoff, discharge, education, training and all other working conditions. To further the principle of equal employment opportunity, Bimbo Bakeries USA has developed affirmative action plans for minorities and women, qualified individuals with disabilities, and Vietnam-era and special disabled veterans and other protected veterans.