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Executive Administrator in Denver, CO at Bimbo Bakeries USA

Date Posted: 2/11/2021

Job Snapshot

  • Employee Type:
  • Location:
    Denver, CO
  • Job Type:
  • Experience:
    1-3 years
  • Date Posted:
  • Job ID:

Job Description

Have you ever enjoyed Arnold®, Brownberry® or Oroweat® bread? A Thomas’® English muffin or bagel? Or perhaps snacked on a Sara Lee®, Entenmann’s® or Marinela® cake or donut? If the answer is yes, then you know Bimbo Bakeries USA!

Bimbo Bakeries USA is part of Grupo Bimbo, the world’s largest baking company with operations in 33 countries. Bimbo Bakeries USA (BBU) employs 20,000 associates across the U.S. in bakeries, sales centers, corporate offices and on sales routes to ensure our consumers have the freshest products to feed their families at every meal. But our associates come to work for much more – the chance to feed their own lives through exciting work that offers the opportunity to make a real difference in their professional and personal lives every day.

The Executive Administrative Assistant is based at our office in Denver, CO.  This position provides executive administrative support to the Business Unit VP as well as the West Business Leadership Team and Sr. Vice Presidents of Sales throughout the west. The position also serves as office manager and receptionist for the Denver location which has approximately 10 associates.

Key Job Responsibilities:

  • Prepare, maintain, and distribute documents and presentations, including confidential files and data

  • Prepare reports, including financial, sales, and productivity reports

  • Coordinate travel arrangements for the teams and new associates when needed. This includes booking flights, hotels, and arranging car service.

  • Manage the calendars for the Business Unit Vice President and the Business Unit leadership team

  • Schedule meetings and conference calls for internal and external sources as needed

  • Manage team expense reporting, itemize the expenses, scan and attach receipts to reports, and supply missing receipt affidavit, if needed.

  • Assist with the onboarding of new associates, including ordering IT equipment, scheduling orientation meetings, ordering corporate credit card, and ordering business cards

  • Maintain and update business organization charts and directory

  • Provide fleet management for the Business Unit, including policy acknowledgements, vehicle distribution, loaner vehicles, and replacement vehicles

  • Manage daily office operations, including ordering office supplies, preparing packages, coordinating on-site meetings.

  • Assist team in getting support for programs such as Trendata and other internal systems

  • Arrange on-site and off-site meetings, evaluate and book venues, manage catering, coordinate A/V and room requirements, manage lodging, etc.

  • Assist new vendors and consultants in getting proper documentation to be set up in our system.

  • Coordinate work on the office, including scheduling and managing vendors

  • Provide administrative support to the West Business Unit Leadership Team

Job Requirements

  • High school diploma is required, but a BS or AS degree is preferred.

  • Minimum 6+ years of administrative experience including support to 3 or more individuals at a given time is essential.

  • Excellent communication and interpersonal skills.

  • Ability to interact with individuals at all levels within the organization

  • Ability to organize and plan meetings at all levels and all aspects

  • Professional demeanor and ability to maintain confidentiality

  • Proactive with the ability to work independently and with minimum direction

  • Must be able to multi-task and prioritize needs of multiple individuals to ensure needs of all team members supported are met in a timely fashion

  • Must be proficient in Microsoft Office programs: Word, Excel and PowerPoint

  • Ability to learn new systems and technology

The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.  Reasonable accommodations may be requested to enable individuals with disabilities to perform the essential functions.

Bimbo Bakeries USA is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, disability, gender, age, national origin, sexual orientation, gender identity, marital status, pregnancy, veteran status, or any other classification protected by law. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, reassignment, layoff, discharge, education, training and all other working conditions. To further the principle of equal employment opportunity, Bimbo Bakeries USA has developed affirmative action plans for minorities and women, qualified individuals with disabilities, and Vietnam-era and special disabled veterans and other protected veterans.